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Best technical writer cover letter

Technical Writer

, the following Technical Writer cover letter example will help you to write a cover letter that best highlights your experience and qualifications. If you’re ready to apply for your next role, upload your resume to Indeed Resume

Dear Hiring Manager,

I’m excited to apply for the Technical Writer position at Flagship Engineering. As an organized and detail-oriented individual, I have a proven record of meeting deadlines and maintaining the communication chain to ensure that projects run smoothly. With my varied skills and experience, I believe I would be a great fit for this position.

At Crossover Software, I worked with the software engineers to plan, develop and write manuals for the latest software projects. I focused primarily on document changes to ensure that the electronic documentation was edited to reflect each of the software updates. I coordinated projects with the executive team to ensure that every task was completed and meetings went smoothly. As a result, I was able to improve the turnaround time by an average of three days for each update.

I adapt well to the changing needs of business and can anticipate changes ahead of time to ensure smooth transitions between updates. I enjoy researching new document management systems to streamline the revision process. I’m quick to pick up on the technical terminology within an organization and create a comprehensive library of terms for use within the company. One of the major projects I led at Crossover Software involved updating the operational procedures after they overhauled the software system. I wrote and edited many of the new onboarding manuals that helped decrease new hire turnover by 25% in the first year.

Thank you for your time and consideration. I look forward to hearing about the Technical Writer position. At Flagship Engineering, I believe I can grow and succeed as a technical writer while applying my experience and skills to help the team achieve its goals.

Technical Writer Cover Letter Sample (Also for No Experience)

Problem: Nobody’s calling to offer you a job interview. Solution: Write your technical writer cover letter with our expert tips and get callbacks.

Who was Aristotle?

  1. The greatest philosopher of all time.
  2. The very first technical writer.
  3. Both are true.

Shoot. Who would’ve thought!

With this cover letter guide for technical writers, you’ll illuminate the recruiters with your rhetoric skills and land the job.

By following this guide, you’ll technically become an expert in writing a great cover letter for a technical writer. Also, if you’re a fresher.

Want to write your cover letter fast? Use our cover letter builder. Choose from 20+ professional cover letter templates that match your resume. See actionable examples and get expert tips along the way.

One of our users, Nikos, had this to say:

[I used] a nice template I found on Zety. My resume is now one page long, not three. With the same stuff.

See our other guides that will suit your skill portfolio:

Find also guides dedicated to rookies in job-hunting:

Cover Letter for a Technical Writer Position

Jennifer Ocampo
Technical Writer

Francis C. Berlin

LG Electronics Inc.

Englewood Cliffs, NJ 07632

You had me at “Technical Writer,” and I seek to pursue the opportunity with LG Electronics Inc. as one. I’ve been in the industry for 3+ years now and closely watching your developments in the user experience and communications fields. As a person interested in the latest trends in technical writing and as an everyday user of your technologies.

I started as a freelance technical writer with over 100,000 words of end-user documentation on my track record. HP, Sony, and Toshiba have been in my writer portfolio since, together with their praise for the clarity and work processes I brought with me. These aren’t the only accolades I received for my qualifications, as Ampere Communications rewarded me with a “Standout Employee” award for dedication and efficiency in contributing to the CSR increase by 25%.

Throughout my career, I developed research, written and visual communication, as well as interpersonal skills that helped me build my successful performance history:

  • Wrote approx. 68% of end-user manual content for 15 flagship smart-tech products.
  • Liaised with 25+ SMEs to build product knowledge and best practices.

Your mission is to improve your consumer’s life experience, and I couldn’t be a prouder advocate for such a statement, too, in every single word I produce as a writer.

Why don’t we schedule a meeting to discuss how my skillset adds value to the pursuit of fulfilling your company’s mission?

With kind regards,

P.S.–I’d wish to tell you more about the ASME Conference, where I spoke about technical writing techniques.

You’re a writer, but can you draft a job-winning cover letter like the one above? Use our manual this time and break down the technical writing cover letter into parts. For the best user experience, of course.

Let’s get on with it, shall we?

Cover Letter Template for a Technical Writer

Use the below best tips on writing a technical writer cover letter.

1. Organize Your Cover Letter Format for Technical Writing

It’s been (or will be) your job to organize your writing. Literally. And you must also understand the importance of clarity. So, let’s not waste space on arguments and head straight to cover letter formatting standards:

  • Make it easy for the recruiter and design your cover letter in a way that mirrors your resume. Picking a modern cover letter template with the same heading design will do the trick.
  • About the cover letter header—it’s reserved for your personal information. Don’t add more than what you already have in your resume.
  • Take care of the cover letter layout technicalities like 1-inch margins, 1-1.15 line spacing, and double space between paragraphs.
  • You can prove your technical writing knowledge already at this stage by using a sans serif (Helvetica) for headlines and a serif (Garamond) for the body. Stick to a 10-12pt cover letter font size.
  • Concise and inclusive language is desired. It allows you to stay on one page with your cover letter.
  • Create an uncomplicated cover letter structure, starting with a formal address, a killing opening paragraph, and summarizing your experience and qualifications to a call to action signed with a formal sentiment.

When making a resume in our builder, drag & drop bullet points, skills, and auto-fill the boring stuff. Spell check? Check. Start building a professional resume template here for free.

When you’re done, Zety’s resume builder will score your resume and tell you exactly how to make it better.

2. Address Your Hiring Manager, Not Sirs or Madams

Your job involves becoming a Sherlock Holmes for a day and a Walter Cronkite for the other. Why don’t you get into the characters now? Here’s how:

  • Do solid research about the company and your hiring manager first. This way, you’ll avoid making the faux pas of addressing them Dear Sir or Madam or To Whom It May Concern. They’re not an anonymous cohort.
  • Awaken your curiosity to learn your recruiter’s name and use it in the address.
  • But always have an escape plan—if you’re left with no choice but to use Dear Hiring Manager, write that instead.

3. Set the Tone in the Introduction to Your Technical Writing Cover Letter

People can be the worst. They hardly ever read the introductions you crafted with such care.

“Cut me some slack this time, please!”

Not in your dreams. You can’t skip this part. Cover letter introductions hold captivating power, and your writing style will be scrutinized at every level. So—

Brace yourself. Attention-grabbing intro strategies are coming:

  • Personalize: Show your enthusiasm and passion for technical writing. Tell your recruiter why you do the things you do and why it matters to you.
  • Make an offer: Use your resume accomplishments to respond to the job description requirements, thus highlighting what you’ll bring to the company.
  • Name-drop: Say an employee referred you. If an insider appreciated your skills, the hiring manager would do, too.
  • Refer to current events: Prove you’re following the company’s activity. Be specific and say how it appealed to you.

4. Write About Your Technical Writer Experience in Style

You’re familiar with definition by analogy, so take this one:

Users want to know how a product achieves its purpose after learning what that is. So, when the recruiter publishes a job posting with requirements, they want to find out how you’ll help them achieve theirs.

And, the only way to do it is to refer to your experience that’s relevant to the job offer in three- or four-sentence paragraphs.

  • Speak accomplishments, not responsibilities. Elaborate on your relevant career highlights and say how you achieved them with the PAR formula.
  • Useactive verbs. It’s you who made an impact after all.
  • Quantify. Numbers not only draw attention, but they are evidence, too.
  • Show off your skillset (which is crucial for junior technical writers). Don’t waste space, though, on project management skills when they’re not desired.

That’s how you fit their standards. So now, let’s talk about why they’re a good fit for you.

5. Communicate Your Motivation With Clarity

Okey-dokey. You need to keep your invisibility cloak off because you’ll be double-talking your motivation.

It’s not the apex, so make yourself noticed.

  • Tell the recruiter what it is that attracts you to the company.
  • Say how your values match.
  • Leave the robotic tone for another occasion.
  • Stay true to yourself. Don’t look for inspiration elsewhere.

6. Select an Appropriate Sign Off for Your Cover Letter

Looking forward to hearing from you.”

That’s just echo words. You can do better.

  • Don’t wait for the recruiters to make a move. Call them to action by asking for scheduling an interview with you.
  • Sign off with a formal sentiment, such as Thank you, Kind regards, Best regards, or Sincerely.
  • If you hadn’t revealed all of your assets up to this point, you could add one in the postscript.

Plus, a great cover letter that matches your resume will give you an advantage over other candidates. You can write it in our cover letter builder here. Here’s what it may look like:

Before you go public with your application contents, make sure to crosscheck your technical writer resume with our guide: Technical Writer Resume

These two don’t do well when separated.

Now—Thank you for reading!

What do you think of this sample technical writer cover letter? Is there anything else you would add to the guide? What do you struggle with in the entire cover letter writing experience?