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Please help me write an application letter

How To Write an Application Letter (With Examples)

An application letter, also known as a “cover letter,” is sent with your resume during the job application process. A letter adds more personality to your application by providing more details about your background and interest in the position, while a resume outlines your professional skills and experience more. In this article, we explain how to write an effective and engaging job application letter.

What is a job application letter?

An application letter is a standalone document you submit to a potential employer to express your interest in an open position. The job application letter explains who you are as a professional and an individual. The letter should highlight your achievements and skills, helping to get the attention of the hiring manager or recruiter responsible for reviewing applications. When written well, this letter explains to the reader why they should ask you in for an interview and highlights the key qualifications that make you a fit for the role.

A job application letter can impress a potential employer and set you apart from other applicants. In your letter, you may also want to show your familiarity with the company to which you’re applying. You can talk about how your professional goals and aspirations align with the company’s goals. It’s important to use your job application letter to showcase aspects of your personality.

Job application letter tips

When preparing a job application letter, follow these tips to make sure your letter includes the information a hiring manager needs:

1. Emphasize your skills and abilities

An application letter is your opportunity to sell yourself as an excellent candidate for the open position. Include specific examples of situations in which you applied your experience, abilities and skills to benefit the organization. It is also helpful to include data that supports your claims.

2. Stay concise

Although it may be tempting to include a lot of detailed information about yourself, it is important to be concise. If a hiring manager receives a letter that is multiple pages, they may not take the time to read it. A brief letter is more manageable and appealing.

3. Proofread the letter

Since this letter is serving as your first impression, you want to make sure It is as positive as possible. Make sure your letter does not have any grammatical or spelling errors to avoid a potentially negative first impression.

4. Review the job listing keywords

Most job postings will include certain skills and abilities that the hiring manager and supervisor want applicants to possess. Including these keywords in your application letter helps to show the person reviewing it you would be a good fit in that specific role.

5. Send a letter for every position to which you apply

Unless a job posting specifically states not to send an application letter, it is smart to send one for each job to which you apply. This letter offers the opportunity for a potential employer to learn more about you and gives you the chance to set yourself apart from other applicants.

How to format an application letter

When writing an application letter for a job, follow these steps to make sure you include information about yourself and your professional experience that will appeal to a hiring manager:

Use a professional format.

Create the heading.

Address the letter to the hiring manager.

1. Use a professional format

A job application letter should be more professional than a thank-you card or an email to a coworker or friend. The alignment of the document should include single spacing, one-inch margins and left alignment. It’s best to use a professional and traditional font, such as Times New Roman, in a size from 10 to 12 points. Try to keep your job application letter to one page. When a hiring manager reviews your job application letter, they will get their first impression of you as a potential employee, so take time to format it professionally and keep it concise.

2. Create the heading

Use a formal business heading for your job application letter. The heading should include your name and contact information, the date and the company name and address. If you send your job application letter via email, you can eliminate your name and contact information from the header and put it at the bottom of the email after the signature instead.

[Your name]
[Your city and ZIP code]
[Your phone number]
[Your email address]

[Name of hiring manager or supervisor]
[Title of hiring manager or supervisor]
[Company name]
[Company physical address]

By including a professional and detailed heading, you can make it easier for the hiring manager to follow up with you regarding the position.

3. Address the letter to the hiring manager

In your research, try to find the name of the person reviewing applications for the job. Address your letter to this person with a common business greeting, such as “Dear Mr./Ms.” and their last name. If you’re unable to find their preferred gender pronouns (she/her, them/they) of the individual reviewing your application, you can use “Dear [first and last name]” or “Dear Hiring Manager.”

How to write an application letter

Review information about the company and position

Open the letter by describing your interest

Outline your experience and qualifications

Include aspects of your personality

Close the letter

1. Review information about the company and position

It’s best to write a new application letter for each position you’re applying for so you can include pertinent details and show your interest in the particular open role. Spend some time reviewing the company information, which you can likely find on the website, as well as the position listing. Compare your qualifications and experience with the list of skills in that posting. You may also want to think about specific experiences that have prepared you for the role, such as leading a team or managing a major event.

2. Open the letter by describing your interest

In the first paragraph of your letter, mention the job title for which you’re applying and where you saw the position posting. Include your specific interest in the role and company so the reader knows this is not a generic application letter. Briefly state the main experience or qualification you have that makes you a good fit. This is the section that will draw in the hiring manager as the reader of your application letter, so it is important to appeal to that person quickly and succinctly.

Example: “I saw the posting for the marketing intern role on my university’s online job board, and I am very interested. I’m drawn to your company’s mission of innovation and putting the customer first. I am in my final year of earning my bachelor’s degree in marketing with a minor in communications, so I feel my educational experience has prepared me to work in a fast-paced marketing department like the one within your organization.”

3. Outline your experience and qualifications

The next few paragraphs of your letter should highlight your experience, qualifications and skills, positioned in a way that aligns with the company’s goals and mission. For example, if you are applying for a job with a nonprofit organization that provides educational opportunities to underserved community members, you could talk about your experience with nonprofit organizations or educational offerings. Since a job application letter should stand on its own without a resume, it’s helpful to include details about your experience that relate to the position to which you’re applying.

4. Include aspects of your personality

As you’re writing your job application letter, consider how you can incorporate aspects of your personality while remaining professional. A friendly and engaging letter is likely to appeal to the reader, especially when they can get an idea of how well you might fit with the team.

For example, in the situation mentioned above, explain in your letter you are good at connecting with children or how you value community spirit.

5. Express appreciation

Before you sign off on your letter, express your appreciation to the hiring manager for reviewing your letter and considering you for the position. The hiring manager is taking time out of their day to read what you have written, so expressing your gratitude for that time spent is a polite and professional way to close the document.

Example: “I appreciate the time you have taken to review my application letter. Since you likely received a number of applications and letters for this open position, I am extremely grateful for the time you have spent reading about me and what would make me a good fit for this role.”

6. Close the letter

Many people use “Sincerely” or “Best” to close the letter, although any professional sign-off is fine to include. The final line of the letter should be your full name. If you submit a hard copy of the letter, include your signature above your typed name. When submitting an application letter via email, you should include your contact information beneath your name, rather than including it in the header.

Sending a job application letter

The format of your job application letter will depend on how you are sending it to the hiring manager or supervisor. If you plan to email the application letter, the formatting will differ from a printed, mailed letter. Your contact information should be at the bottom of an email, beneath your typed full name.

When emailing a job application letter, it is also important to consider what subject line to use to make sure the hiring manager opens the email and reads your letter. When scanning their inbox, the hiring manager will see the subject line you included first, along with your name and email address. The decision to read or delete an email ultimately depends on what subject line you choose, which means it is your chance to make a first impression.

The best subject lines are professional, polite, relevant and concise. When sending a job application email, it is important to include the title of the job into which you are inquiring or for which you are applying. Making your subject line specific also helps the reader categorize the email properly and respond accordingly. Review your subject line to make sure it is free of any errors.

Job application letter template

Consider the following template when planning your job application letter:

[Your name]
[Your address]
[Your email address]
[Your phone number]


[Name of hiring manager or supervisor]
[Title of hiring manager or supervisor]
[Company name]
[Company address]

Salutation [Dear Mr./Ms.],

[Outline where you saw the job posting and express your interest in working in this role.]

[Discuss some of your qualifications that would make you a good fit for the job.]

[Describe your past experience in a way that emphasizes your personality and skills, while also showcasing how you align with the goals of the company.]

[Express your appreciation to the hiring manager for reviewing your letter. Include any follow-up information, if applicable.]

Closing [Sincerely, Best]
[Your signature]
[Your name (printed)]

Job application letter example

Use this sample job application letter to help inspire you to write your own:

Lee Jimenez
483 Apple Street
New York, NY 10001
(212) 555-8965
[email protected]

September 15, 2019

Sarah Jenkins
Rogers Consulting
901 Main Street
New York, NY 10001

Dear Ms. Jenkins,

I am reaching out to you regarding the posting for the human resources consultant position I found on I have a great interest in this position and would appreciate your consideration as a candidate for the role.

In my previous experience, I worked in human resources departments to provide support across several different industries. I have worked in my current role as a human resources generalist for the past four years. Prior to this job, I worked as a human resources assistant for two years, which shows my ability to advance in my career.

I have a strong passion for helping others, which is why I have found such fulfillment in human resources, providing support to my fellow employees and assisting them in ways that benefit them both personally and professionally. I also enjoy looking for solutions to common HR problems, which I feel would be a great asset in the position with your company. Since this consultant position works directly with multiple clients, assisting them in their human resources needs, I believe my innovative nature and strong skill set will help me succeed.

I have strong communication skills, which are vital to success in the HR field. I also have a bachelor’s degree in human resources from Arizona State University. Throughout my education, I worked with skilled human resources professionals who have shared their insights and experience with me. Some of my strongest skills include my ability to increase employee retention through the improvement of company culture and to develop training and education programs to ensure all employees have access to the information they need to succeed and comply with legal requirements.

I appreciate your time in reviewing this letter and hope to hear from you in regard to the next steps in the hiring process. If you have any questions or need any additional information, please don’t hesitate to contact me.

How To Write an Application Letter (With Template and Example)

An application letter is important to include when you’re submitting your resume for a job. This type of letter allows you to elaborate on your qualifications and explains why you want the position. A well-written application letter can inspire hiring managers to call you for an interview, propelling you forward in the application process. In this article, we share the steps for writing an application letter along with a template and an example for you to use when writing your own.

What is an application letter?

An application letter, also known as a cover letter, is a document that accompanies your resume when you’re applying for a job. This letter expands upon the information you have noted in your resume. It gives you a powerful opportunity to emphasize your most relevant qualifications and explain why you believe you’re the best candidate for the job.

While you’re not always required to include an application letter with your resume, it’s always a good idea to do so. This document allows you to present a persuasive argument for why you deserve a job interview. Your application letter can also help explain your resume further, such as a long gap in employment or apparent demotion. While a resume is confined to a concise format, your application letter provides room for elaboration. Use the application letter to its full potential to increase your chances of moving forward in the hiring process.

How to write an application letter

Follow these steps to compose a compelling application letter:

1. Research the company and job opening

Thoroughly research the company you’re applying to and the specifications of the open position. The more you know about the job, the better you can customize your application letter. Look for details like:

Recent awards the company has received

Major accomplishments or distinguishers that set this business apart from competitors

Specialized certifications, skills or knowledge that are necessary or helpful for the job

The size of the company

The company culture

Charitable projects the company is involved with

The name and title for the hiring manager

2. Use a professional format

This letter should follow a professional format and include your name, your contact information, the date and the company’s information. Begin with a professional salutation, such as “Dear X,” and address the hiring manager by name whenever possible. If thorough research doesn’t yield the hiring manager’s name, you may use “Dear [Department] Hiring Manager,” to address your recipient.

3. State the position you’re applying for

Open the letter with a clear statement about the position you are applying for. Mention the company by name. You may want to specify where you saw the job posting. If you were referred by someone at the company, be sure to include their name and position.

4. Explain why you’re the best fit for the job

In one or two impactful sentences, explain why you’re the best fit for this job opening. Provide clear details regarding your experience, skills, education or certifications.

5. Summarize your qualifications

Mention the top qualifications that make you a good fit for the job. Provide a brief summary of your background that highlights the most important points from your resume. Consider what you want the hiring manager to know first. The reader will likely read your cover letter before reviewing your application, so this is your opportunity to make a compelling argument for why the reader should review your resume.

6. Mention why you want the job

Include a personal statement about why you want this position. You’ve already explained why the company should want you. This section details why you have chosen this company and what excites you most about this job opportunity.

7. Include a professional closing

Thank the reader for reviewing your letter, reference your resume and any other attached documents and offer to provide additional information as needed. Mention that you look forward to the next steps in the hiring process and conclude with “Sincerely,” as a closing.

Application letter template

[Your name]
[Your address]
[Your city, state and zip code]


[Hiring manager’s name]
[Hiring manager’s title]
[Company name]
[Company address]
[Company city, state and zip code]

Dear [Hiring manager’s name],

I’m writing to express my interest in the position of [job title] at [company]. [Explain how you heard about the job and name your contact if you were referred by someone within the company.] I believe my [skills and qualifications] make me an ideal fit for this job.*

[Use the second paragraph to elaborate on how you would help the company. Reference specific campaigns or projects when possible.]

[Use the third paragraph to summarize your key qualifications. Elaborate on your most important accomplishments and include details that you were unable to provide in the more concise format of your resume.]

[Use the fourth paragraph to briefly explain why you want to work for this company. Mention the additional documents included with your cover letter, and express your excitement about moving forward in the hiring process.]

[Your name]

Application letter example

Janiqua Williams
304 Town Ave.
Nashville, TN 37201

Jan. 8, 2020

Richard Sandler
Marketing Hiring Manager
Carter Snack Company
3049 Arthur St.
Nashville, TN 37201

Dear Mr. Sandler,

I’m writing to express my interest in the position of marketing associate for Carter Snack Company. Your sales associate Nick Caudwell referred me to this opportunity. I believe that my five years of experience in food and drink marketing make me an excellent fit for this job opening.

In my current position at Fizz Soda Company, I spearheaded several successful campaigns for new drink products. My aptitude for market analysis helped me identify key demographics to target these marketing efforts. My most successful campaign of 2019:

• Doubled product sales over three months.
• Included a commercial video that went viral, getting more than 10 million views within a week.
• Resulted in more than 5,000 new Facebook likes within a month.

I believe that I could bring this level of success to Carter Snack Company and help your upcoming summer snack food campaigns reach a fresh audience. I see great potential in marketing to a younger demographic with your snack cakes and would love to discuss the possibilities with you.

I have PCM Digital Marketing Certification, Hootsuite Social Marketing Certification and Google Analytics Individual certification. I am also a Facebook Certified Planning Professional. I have the experience and skills necessary to help your company create a strong digital presence and greatly increase your social following.

Though I have greatly enjoyed working on the marketing campaigns with Fizz Soda, I feel that I’m ready for a new challenge and am intrigued by the opportunity to help grow your smaller snack food company into a behemoth within the food and beverage industry. I’ve been a fan of your snack line since Nick introduced me to your distinctive chip and pretzel flavors, and I would love the opportunity to share some of your new flavors, like the Sweet Dill pretzels, with a national audience.

Please find my resume attached. References are available upon request. I look forward to meeting with you soon.

Janiqua Williams